The name of the association shall be -‘The City of London Ward Beadles'.
The address of the association shall be that of the Honorary Secretary, for the time being.
(a) To associate the Ward Beadles of The City of London for consideration of matters concerning their duties and responsibilities.
(b) To promote, enhance and protect the office of Ward Beadles.
(c) To create and encourage social activities.
There shall be four classes of membership.
a) Full Membership. Open to all serving Ward Beadles by application, being duly nominated and elected at a Regular Meeting. All future Full Members should preferably be a Freeman of the City of London. All Officers duly elected as Full Members but retiring or honourably relinquishing the office of Ward Beadle, shall remain as Full Members as they continue to be elected at General Meetings.
b) Honorary Membership. May be offered Full Membership on retirement or honourably relinquishing the office of Ward Beadle, after being duly nominated and elected at a Regular Meeting. They are entitled to be invited to social events but not to vote or attend General Meetings.
c) Membership Honoris Causa. May be offered and conferred upon such persons of distinction and friends of the Association, after being duly nominated and elected on Notice of Motion at Annual General Meeting. They are entitled to be invited to social events but not to vote or attend General Meetings.
d) Associate Member. Applications for Associate Membership must be proposed and seconded by a Full Member, and details of contact sent to Hon Secretary & Clerk. They should preferably be Freemen of the City of London and have some connection with the Civic activity of the City. They are entitled to be invited to social events but not to vote or attend General Meetings. Deputy Beadles may apply to be Associate Members only.”
4. Officers: The following Officers shall be elected annually at the Annual General Meeting and serve for one year only after giving an undertaking to abide by their Duties..
a) President: - Full Members only may offer themselves at the Annual General Meeting, for election to the office of President. Duties: The President has no executive authority but is to Chair Business Meetings as at Rule 7 and to act as Host at the social events as at Rule 4. h.
b) Vice-President: Full Members only may offer themselves at the Annual General Meeting for election to the office of Vice-President. Duties: The Vice-President has no executive authority but is to attend the social events as at Rule 4. h. and to undertake the President’s duties when the incumbent is indisposed.
The following Officers shall be invited to accept nomination and be elected annually at the Annual General Meeting, and may be nominated for re-election, but must be Full Members.
(c) Honorary Secretary & Clerk
Duties shall be:-
(i) to keep proper minutes and records of the proceedings of the Association;
(ii) to keep a book of accounts between himself and the Treasurer;
(iii) to maintain a Register of Members of the Association;
(iv) to keep such further books and records as may be required from time to time by committees;
(v) to be responsible for issuing all notices of meetings of the Association and Committees;
(vi) to take charge of and keep an inventory of all documents and property of the Association;
(vii) conduct the correspondence of the Association.
(viii) assisting the Guildhall officers re up-to-date names and addresses of the Beadles.
(d) Honorary Almoner:-
All Members act as Honorary Almoner: Duties;- to be responsible for communications with, visiting and assisting as far as possible, such sick, injured or distressed Members as come to their notice, keeping the Association’s Officers informed of such matters, and recommending action to assist, as is within the Association’s power.
(e) Parade Marshal:- Duties: to be responsible for:-
(i) marshalling Beadles on parade together for a Civic function;
(ii) liaising with the Officers of Guildhall on procedure for a parade;
(iii) encouraging and assisting New Members in any aspect of their duties;
(f) Honorary Auditors:- Their duties are:- to audit the accounts of the Association, prepared by the Honorary Treasurer, in sufficient time for them to be presented at the Annual General Meeting.
The following Officers shall be invited to accept nomination and be elected annually at the Annual General Meeting, and may be nominated for re-election. They may be any member of the Association, willing to be so nominated.
(g) Honorary Treasurer:- Duties shall be:-
(i) to receive all moneys due to the Association;
(ii) pay all accounts on due authority;
(iii) to administer the Association's Bank Account;
(iv) generally keep safe and be responsible for all moneys belonging to the Association and keep proper books of Account of Receipt and Expenditure and submit them for Audit in sufficient time for Accounts to be presented at the Annual General Meeting.
(v) to advise the Association on financial matters and to report at each meeting the current state of finance
(h) Honorary Social Secretary:- Duties combined with the Clerk’s role and duties for the three Ceremonial Day Lunches and the ‘At Home’ unless a Social Sub Committee is set up by a general meeting which shall have its own Secretary for other events; either officer to be responsible for the organisation and conduct, guest lists and programmes of social occasions, venues, meals and refreshments and costing of all social occasions, in complete co-operation with the Honorary Treasurer, Honorary Secretary and the President for the time being.
Due on admission and thereafter annually. Payable to the Honorary Treasurer before the 1st of September each year. The amount shall be as determined and agreed at the Annual General Meeting.
Full subscriptions are payable by Full Members only.
6. Discipline and Conduct
Any Member behaving in an unseemly manner, committing, engaging in, or associating himself with any act causing discredit, dishonour or disgrace to the Association, will be dealt with by the General Meetings and their penalty, up to disbarment from the Association, will be upon approval, the Member will be notified and a notice of the facts of the matter may be submitted to the Court of Aldermen.
The Association shall meet for business general meetings twice annually, one such meeting to be the Annual General Meeting. Additionally, General Meetings may be called at the discretion of the President to discuss a specific topic notified as at Rule 4. c. v. for the next Civic Calender Ceremonial date.
8. Alterations to the Rules
These Rules may not be waived, rescinded or altered in any way, except at a properly notified General Meeting, convened for that purpose after the due twenty one days notice.
The City of London Ward Beadles (founded 1895)
The City of London Ward Beadles
Rules (as adopted and amended 29th September 2014)
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